Fall Festival – Friday, November 6

A favorite annual event for the families of our school community and an opportunity to raise much-needed funds for our students.

FOOD * GAMES * CRAFTS * BAKE SALE * CUPCAKE WALK

 MOON BOUNCE * KIDS’ RAFFLE * SILENT AUCTION

Tickets for admission into the Fall Festival costs $6 for each child, with a maximum cost of $18 per family.  Each ticket purchase includes 1 raffle ticket, which may be used for a chance to win a prize at the children’s raffle.  Additional raffle tickets may be purchased for 50 cents each.  Although Tickets will be sold at the door, we strongly encourage pre-ordering!  All pre-ordered tickets will be available at the door the night of the event. No tickets will be sent home with the children. Parents do not need to purchase tickets. Entrance is through the front door of the school.

Food:  Bring the family for dinner!  This year we have the following food options available:

Meal Option #1

Chick-fil-A Chicken Sandwich,

chips, and choice of juice drink

or bottled water

$5.00

Meal Option #2

1 slice of Cheese or Pepperoni Pizza and

choice of juice drink or bottled water

(Papa Johns Pizza)

$3.00

*Pizza-by-the-slice (limited amounts) will be available for purchase at the Festival for $2.00/slice.

*Bake Sale items, Popcorn, Chips, Ice Cream, Bottled Water and Juice boxes each selling for 50 cents to $1.00 will also be available for purchase.  Please bring exact change or small bills for purchases.

Food and Silent Auction (the cafeteria and gym) will open at 5:30 pm.

Games and other activities begin at 6:00pm.
Parking/Transportation:  Please note that there is no parking in the school parking lot!

Two school buses dedicated to our event will run continuously from 5:30-8:30 p.m. from the southwest corner of the Lowe’s parking lot.  When coming with your family, please park either in the Lowe’s parking lot (and the bus will bring you to the school) or in the Charlottesville Aquatics parking lot (and walk to the school).  There is no additional cost to you for this service.

Miscellaneous:  Fall Festival is a family event, and parents must accompany their children.  Games and activities are appropriate for children ages 3-12, and we welcome older siblings (grades 7+) as volunteers!  Please let us know if your teenager is interested in helping.

Silent Auction:  Don’t forget to bring your checkbook! There will be lots of great things for you to win at the auction! This fun event helps the PTO support our various programs.

Photo Booth: New this year, there will be a photo booth with various props to choose. Cost will be $2.00 per photo and a limited supply. Enjoy taking a photo with your family or friends. Please plan to bring exact change.

Hat & Mitt Drive: 5th Grade is hosting a mitt & hat drive to benefit children in need.  Please consider donating hats or mittens in a bin provided at the Fall Festival!

Here is the Fall Festival 2015 order form!

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Fall Festival Sign Up

Fall Festival is one month away!  In order for it to be a success, we need everyone’s help! We are asking that each family give an hour of their time on the afternoon or evening of November 6, in order to make the Festival run smoothly.  Please see our sign up, and sign up for one or two half hour shifts.  Thank you so much for making this a fun family event!

Fall Festival – 6 Weeks To Go!

Many, many hands make Fall Festival a success. Please look over the areas of need and let us know how you can help. Thank you!

Donate 1 evening to help assemble Auction baskets and/or Kids Raffle items

How it works: A large portion of the Fall Festival proceeds come from the Silent Auction and Kids Raffle. There are numerous items that must be assembled into gift baskets or packaged.

What we need: Multiple volunteers to help assemble the donated items one evening after school the week of October 30st through November 6th.

Contact 10-15 businesses on our contact list to ask for donations or sponsorship

How it works: Local business support through donations towards the Silent Auction or through Sponsorship is critical for our Fall Festival success.

What we need: This is currently our largest area of need. We need 12 volunteers to help contact local businesses that are on our contact sheet. Many of these businesses have donated in the past. The work is simple: You will receive a packet containing 10-15 business names and addresses along with a form for the business explaining the Fall Festival donation process. The form is to be dropped off at the business location or faxed to the business manager/owner.   Next, a phone call follow up with the business to attain a possible commitment. 

Work from home organizing meal tickets and raffle tickets

How it works: Students will be sent home information on pre purchasing admission tickets, meal tickets and raffle tickets for the Fall Festival. Tickets will also be available for purchase the day of the festival.

What we need: Multiple volunteers to work from home organizing and arranging the pre-purchased admission tickets, meal and raffle tickets into envelopes to send back home with the students prior to the day of the festival.

Send an item for the Children’s Raffle by October 30th

How it works: At the Festival, children have the opportunity to enter a raffle for the item of their choice. At the end of the evening, one winner per item is chosen. The more tickets, the more chances.
What we need: New or very gently used items a child may enjoy. Some ideas include: beanie babies, Webkins, board games, books, craft kits, small lego sets, construction sets, art supplies, sports equipment, movie passes, DVDs, gift cards, computer games, jewelry, etc.

Donate an item for the Silent Auction by October 30th

How it works: At the Festival, parents will have the chance to browse the Silent Auction and written bids for items they would like. The “silent” bidding continues through the evening and the highest bidder pays for and takes the item at the end of the evening.
What we need: Does your family own a business? Do you have a special talent or hobby? Do you have connections with local businesses, sports teams or entertainers? Please consider making a donation. Gift certificates make great auction items! Donor Recognition will be displayed each item and donations are tax deductible.

Donate baked goods for the Bake Sale and Cake Walk.

Donate bottled water or juice boxes for food sales.

 

Bake Sale and Cake Walk items are due in the office the morning of November 6th.

All other items on this list are needed by October 30th, 2015

Questions? Email Rachael Boston at rachaelboston@yahoo.com or agnorhurtpto@gmail.com.

Fall Festival… 8 Weeks to Go!

Get ready to get your Gator on! Fall Festival is Friday, November 6th!

A favorite annual event for Agnor Hurt Elementary families and an opportunity to raise funds for our students will be held on Friday, November 6th.   The Fall Festival includes many great activities, including games, crafts, cake walk, bounce and play, silent auction, kids’ raffle, and a bake sale!

All hands on deck – For the Fall Festival to be a success, we need everyone to chip in. Over the next few weeks, details on specific areas where help is needed will be included in the Gator Gazette.   If you are able to assist with these areas, please contact Rachael Boston, the PTO Vice President.

We are in need of volunteers to help assist in the following areas:

  • Games
  • Auction
  • Raffle
  • Fundraising
  • Food
  • Volunteers

We also ask for assistance in collecting small prize items for game prizes and giveaways, and larger items for the Kids Raffle and Silent Auction. These items will be collected over the next few weeks.   Items are requested by Friday, October 23rd. Suggestions include but are not limited to:

______ – Donate individually wrapped, small candy and toys (for prizes)

______ – Items in for the Silent Auction.

______ – Donate juice boxes or pouches, bottled water, or cans of soda

______ – Baked goods for the Bake Sale (can bring the morning of event)

______ – Make a cash donation to help with costs

______ – Help set-up on November 6th (2:30-4:30pm)

______ – Help during the Festival (5:45pm-8:00pm)

______ – Help clean-up (8-9pm)

If you can donate items or funds, please contact Rachael Boston at rachaelboston@yahoo.com or agnorhurtpto@gmail.com .  If you can donate your time, you can sign up here.

Brief Fall Festival Planning Meeting

If you are interested in helping to plan Fall Festival, here’s your chance!  There will be a brief meeting next Wednesday, September 9, at 6:30pm, in the school library.  This meeting will only run for 30 minutes, as our regular PTO meeting begins at 7:00.

Please join us for both meetings if you can!  The PTO meeting runs from 7:00-8:00.

If you signed up to help with Fall Festival, but can’t make the meeting, please touch base with us at agnorhurtpto@gmail.com.

Hope to see you there!